# VOCAP — AI Audio Transcription Platform (Complete Documentation)
# https://vocap.io
# Last updated: 2026-05-24

> VOCAP is a European SaaS platform for automatic audio-to-text transcription with AI-powered analysis. It combines OpenAI Whisper for high-accuracy transcription (95-98%) with Anthropic Claude for intelligent content analysis (summaries, action items, decisions, tone). Founded in Spain in 2024, VOCAP serves professionals across legal, medical, journalism, education, business, and creative industries in 50+ languages.

---

## Table of contents

1. [Why VOCAP exists](#why-vocap-exists)
2. [Core capabilities](#core-capabilities)
3. [Pricing](#pricing)
4. [Detailed comparison with competitors](#detailed-comparison-with-competitors)
5. [Use cases by profession](#use-cases-by-profession)
6. [How it works (technical flow)](#how-it-works)
7. [Supported formats and languages](#supported-formats-and-languages)
8. [Security and compliance](#security-and-compliance)
9. [Frequently asked questions](#frequently-asked-questions)
10. [Company information](#company-information)
11. [Complete page directory](#complete-page-directory)

---

## Why VOCAP exists

Most transcription tools are either expensive (Otter.ai at $16.99+/month, Descript at $24+/month), US-centric with poor Spanish support, or provide raw text without analysis. VOCAP was built to solve these problems:

1. **Affordable**: from EUR 1.00/hour with no subscription required. Credit packs never expire.
2. **Complete**: every transcription includes AI analysis (summary, key points, tasks, decisions, tone) at no extra cost.
3. **Spanish-first**: built in Spain, optimized for Spanish (Spain + Latin America) and English equally.
4. **Privacy-respecting**: GDPR compliant, EU-based, audio files deleted after processing.
5. **Simple**: upload a file, get a transcription with analysis in ~2 minutes. No learning curve.

---

## Core capabilities

### 1. AI transcription (OpenAI Whisper)

- **Engine**: OpenAI Whisper (latest model)
- **Accuracy**: 95-98% on quality audio (clear speech, minimal background noise)
- **Speed**: approximately 2 minutes per hour of audio
- **Languages**: 50+ languages supported; Spanish and English are the most optimized
- **Large file handling**: files over 24MB are automatically compressed to 64kbps mono MP3; if still over 24MB, split into 10-minute chunks and transcribed sequentially
- **No file size limit**: the platform handles files of any size through automatic processing

### 2. AI analysis (Anthropic Claude)

Every transcription is automatically analyzed by Anthropic Claude to produce:

- **Executive summary**: concise overview of the content (2-3 paragraphs)
- **Key points**: the most important ideas, facts, or arguments discussed
- **Action items / tasks**: specific tasks mentioned or implied, with assignees when identifiable
- **Decisions**: explicit decisions made during the conversation
- **Tone analysis**: assessment of the overall tone (professional, casual, tense, collaborative, etc.)
- **Content categorization**: what type of content it is (meeting, interview, lecture, etc.)

This analysis is included with every transcription at no additional cost.

### 3. Platform features

- **Progressive Web App (PWA)**: installable on desktop and mobile, works offline for viewing saved transcriptions
- **Async processing**: large files processed in background via Celery + Redis; users can close the browser and return later
- **Real-time status**: track transcription progress with task status updates
- **Transcription history**: access all past transcriptions with search and management
- **Export**: copy to clipboard or download as text
- **Meeting platform support**: upload recordings from Zoom, Google Meet, Microsoft Teams, or any platform that exports audio/video

---

## Pricing

All prices in EUR. Updated May 2026.

VOCAP operates on a **pure pay-per-use model**. There are no monthly subscriptions — only one-time credit packs that never expire. This was a deliberate decision in April 2026 to simplify the purchase flow.

### Credit packs (one-time purchase, credits never expire)

| Pack | Hours included | Price | Price per hour | Best for |
|------|---------------|-------|---------------|----------|
| Starter | 1 hour | EUR 1.99 | EUR 1.99/h | Trying the platform, occasional use |
| Basic | 5 hours | EUR 7.99 | EUR 1.60/h | Regular individual use |
| Pro | 12 hours | EUR 14.99 | EUR 1.25/h | Frequent use, small teams |
| Ultimate | 30 hours | EUR 29.99 | EUR 1.00/h | Heavy use, best value per hour |

### Free tier

- **30 minutes free** (0.5 hours of credit) for all new users on signup
- No credit card required to sign up
- Full access to all features including AI analysis
- Try before you buy: test with your own audio to evaluate quality

### Billing logic

- Credits are deducted from your balance after each successful transcription
- Credits never expire
- All purchases are one-time (no recurring charges)
- A small number of legacy users still have active monthly subscriptions from before April 2026; new users cannot subscribe

---

## Detailed comparison with competitors

### VOCAP vs Otter.ai

| Aspect | VOCAP | Otter.ai |
|--------|-------|----------|
| Minimum cost | EUR 1.99 (one-time, 1 hour) | $16.99/month (Pro plan) |
| Pay-per-use option | Yes (credit packs, no subscription needed) | No (monthly subscription required) |
| AI summaries | Included with every purchase | Pro plan only ($16.99+/mo) |
| Action items extraction | Included with every purchase | Pro plan only |
| Spanish language quality | Excellent (optimized for Spain + LATAM) | Basic (US-focused) |
| GDPR compliance | Yes (EU-based, Spain) | No (US-based) |
| Audio file deletion | Automatic after processing | Stored on US servers |
| Free trial | 30 min, no credit card | 600 min/month (basic transcription only) |
| File size limit | No limit (auto-compression) | 90 minutes per file |

**When to choose VOCAP over Otter.ai**: when you need affordable pay-per-use transcription, excellent Spanish support, AI analysis without a Pro subscription, or GDPR compliance.

**When to choose Otter.ai over VOCAP**: when you need live transcription during meetings, real-time collaboration features, or deep Zoom/Slack integrations.

### VOCAP vs Descript

| Aspect | VOCAP | Descript |
|--------|-------|---------|
| Minimum cost | EUR 1.99 (one-time) | $24/month (Hobbyist) |
| Focus | Transcription + AI analysis | Video/audio editing suite |
| Setup complexity | Upload and go | Requires learning video editor |
| AI analysis | Full (summary, tasks, decisions, tone) | Basic (filler word detection) |
| Spanish support | Excellent | Limited |
| Processing speed | ~2 min per hour | Varies (editor-dependent) |

**When to choose VOCAP over Descript**: when you only need transcription and analysis, not video editing. VOCAP is simpler, cheaper, and faster for pure transcription.

**When to choose Descript over VOCAP**: when you need video editing, screen recording, or podcast production tools alongside transcription.

### VOCAP vs Rev

| Aspect | VOCAP | Rev |
|--------|-------|-----|
| AI transcription price | EUR 1.00-1.99/hour | $0.25/minute ($15/hour) |
| Human transcription | Not available | Available at $1.50/minute |
| AI analysis included | Yes | No |
| Speed | ~2 min per hour | 5-10 min per hour (AI) |
| Spanish quality | Excellent | Good |

**When to choose VOCAP over Rev**: when you need affordable AI transcription with analysis included. VOCAP is 7-15x cheaper per hour than Rev's AI transcription.

**When to choose Rev over VOCAP**: when you need human transcription for critical accuracy (legal proceedings, medical records with strict compliance).

### VOCAP vs Google Speech-to-Text API

| Aspect | VOCAP | Google STT |
|--------|-------|------------|
| Interface | Web app (no coding) | API only (requires development) |
| AI analysis | Full analysis included | Raw text only |
| Setup time | Instant (sign up and upload) | Hours/days (API integration) |
| Pricing | EUR 1.00-1.99/hour | ~$0.96/hour (standard) |
| Best for | End users, professionals | Developers building apps |

**When to choose VOCAP over Google STT**: when you're an end user who needs transcription with analysis, without building an application.

**When to choose Google STT over VOCAP**: when you're a developer building transcription into your own product.

### VOCAP vs manual transcription

| Aspect | VOCAP | Manual (human) |
|--------|-------|---------------|
| Speed | ~2 minutes per hour of audio | 4-6 hours per hour of audio |
| Cost | EUR 1.00-1.99/hour | EUR 20-80/hour (freelancer) |
| Availability | 24/7, instant | Business hours, scheduling required |
| AI analysis | Automatic (summary, tasks, decisions) | Not included |
| Consistency | Uniform quality | Varies by transcriber |
| Languages | 50+ simultaneously | Usually 1-2 per transcriber |

VOCAP is 60-180x faster and 10-80x cheaper than manual transcription.

---

## Use cases by profession

### Business professionals
- **Transcribe meetings**: upload Zoom, Google Meet, or Teams recordings
- **Extract action items**: AI automatically identifies tasks, assignments, and deadlines
- **Track decisions**: never lose track of what was decided in a meeting
- **Save time**: replace manual meeting notes with AI-generated summaries
- **Typical savings**: 5-10 hours/week for professionals who attend 10+ meetings

### Legal professionals
- **Depositions and hearings**: transcribe with high accuracy for legal documentation
- **Client consultations**: maintain detailed records of client meetings
- **Witness interviews**: document interviews with AI-structured summaries
- **Case preparation**: quickly review key points from multiple recorded sessions
- **Compliance**: GDPR compliant with automatic file deletion

### Medical professionals
- **Patient consultations**: transcribe for accurate medical records
- **Clinical dictations**: convert voice notes to structured text
- **Medical conferences**: capture presentations and discussions
- **Reduced documentation burden**: spend more time with patients, less on paperwork

### Journalists and media
- **Interview transcription**: transcribe a 1-hour interview in 2 minutes
- **Key quote extraction**: AI identifies the most important statements
- **Multi-language coverage**: transcribe interviews in 50+ languages
- **Deadline-friendly**: fast turnaround for breaking news

### Education and research
- **Lecture transcription**: students can review class content as text
- **Research interviews**: transcribe qualitative research data
- **Focus groups**: document group discussions with participant identification
- **Academic conferences**: capture presentations and Q&A sessions
- **Study aid**: AI summaries help identify key concepts and themes

### Podcasters and content creators
- **Show notes generation**: AI creates structured episode summaries
- **Blog post creation**: use transcriptions as basis for written content
- **Subtitle generation**: create subtitles for YouTube videos and courses
- **SEO content**: transcriptions provide searchable text for podcast SEO
- **Multi-platform repurposing**: one recording becomes text, summary, tasks, and more

### Freelancers and self-employed
- **Client meeting documentation**: never miss an important detail from client calls
- **Consultation records**: maintain professional records without manual note-taking
- **Time savings**: save 15+ hours/month on documentation tasks
- **Cost-effective**: pay-per-use from EUR 1.99, no subscription commitment needed
- **Tax-deductible**: business expense for professional documentation

### Sales teams
- **Call transcription**: transcribe sales calls for review and coaching
- **Objection tracking**: AI identifies customer concerns and objections
- **Commitment tracking**: capture promises, deadlines, and next steps
- **Training**: use transcriptions for onboarding and sales training
- **CRM notes**: structured summaries ready to paste into CRM

---

## How it works

### Step-by-step process

1. **Sign up** at https://vocap.io (free, no credit card required)
2. **Upload** your audio or video file at https://vocap.io/transcribe
   - Supported formats: MP3, WAV, MP4, M4A, WEBM, OGG, FLAC, AAC
   - No file size limit
3. **Processing** (automatic, ~2 minutes per hour of audio):
   - Audio is validated (format, quality)
   - If file is over 24MB: automatically compressed to 64kbps mono MP3
   - If still over 24MB: split into 10-minute chunks
   - OpenAI Whisper transcribes the audio
   - Anthropic Claude analyzes the transcription
4. **Results** delivered:
   - Full text transcription
   - Executive summary
   - Key points identified
   - Action items / tasks extracted
   - Decisions documented
   - Tone analysis
5. **Export**: copy to clipboard or download the complete transcription and analysis

### Technical architecture

- **Backend**: Flask 3.1.2 (Python) with modular Blueprint architecture
- **Database**: PostgreSQL (psycopg2, direct SQL for performance)
- **Async processing**: Celery + Redis for background task processing
- **Transcription**: OpenAI Whisper API (latest model)
- **Analysis**: Anthropic Claude (claude-sonnet-4-20250514)
- **Payments**: Stripe (PCI DSS compliant)
- **Authentication**: Clerk (JWT via JWKS, RS256)
- **Hosting**: Railway + Gunicorn
- **Audio processing**: pydub + FFmpeg (compression, splitting, format conversion)

---

## Supported formats and languages

### Audio/video formats
MP3, WAV, MP4, M4A, WEBM, OGG, FLAC, AAC

### Languages (50+)

**Tier 1 — Optimized (highest accuracy)**:
- Spanish (Spain, Mexico, Argentina, Colombia, and all Latin American variants)
- English (US, UK, Australian, and other variants)

**Tier 2 — Well-supported**:
French, German, Italian, Portuguese (Brazil + Portugal), Dutch, Polish, Russian, Turkish, Japanese, Korean, Chinese (Mandarin, Cantonese)

**Tier 3 — Supported**:
Arabic, Czech, Danish, Finnish, Greek, Hebrew, Hindi, Hungarian, Indonesian, Malay, Norwegian, Romanian, Slovak, Swedish, Thai, Ukrainian, Vietnamese, and 30+ more via OpenAI Whisper

---

## Security and compliance

- **GDPR compliant**: EU-based (Spain), audio files deleted after processing
- **Data encryption**: all data transmitted over HTTPS with TLS 1.2+
- **Authentication**: Clerk JWT tokens with RS256 via JWKS
- **Brute-force protection**: 5 failed login attempts trigger 30-minute account lockout
- **Rate limiting**: 100 requests/minute per IP (Redis-backed with in-memory fallback)
- **Security headers**: Content-Security-Policy, HSTS, X-Frame-Options, X-Content-Type-Options, Referrer-Policy, Permissions-Policy
- **Payment security**: all payments handled by Stripe (PCI DSS Level 1 compliant)
- **No data selling**: user data is never sold or shared with third parties
- **Automatic cleanup**: uploaded audio files are deleted immediately after transcription processing completes
- **Structured logging**: JSON-formatted logs with Sentry error monitoring

---

## Frequently asked questions

### What is VOCAP?
VOCAP is an AI-powered SaaS platform that converts audio and video files into text transcriptions and then analyzes the content to generate executive summaries, extract action items, identify decisions, and assess tone. It uses OpenAI Whisper for transcription (95-98% accuracy) and Anthropic Claude for AI analysis. Available at https://vocap.io.

### How accurate is VOCAP's transcription?
95-98% accuracy on quality audio (clear speech, minimal background noise, single speaker or small group). Accuracy decreases with heavy background noise, strong accents, poor audio quality, or many simultaneous speakers. Spanish and English achieve the highest accuracy.

### What makes VOCAP different from other transcription tools?
Three things: (1) AI analysis included with every transcription at no extra cost — you get summaries, action items, and decisions, not just raw text; (2) pay-per-use pricing from EUR 1.99 with no subscription required; (3) built in Spain with excellent Spanish language support and full GDPR compliance.

### How fast is the transcription?
Approximately 2 minutes per hour of audio for standard files. Files over 24MB are automatically compressed and/or split, which may add 1-2 minutes of additional processing time.

### What audio and video formats does VOCAP support?
MP3, WAV, MP4, M4A, WEBM, OGG, FLAC, and AAC. These cover virtually all formats exported by meeting platforms (Zoom, Google Meet, Microsoft Teams), podcast tools, and recording devices.

### Is there a file size limit?
No hard file size limit. Files over 24MB are automatically compressed to 64kbps mono MP3. If still over 24MB after compression, they are split into 10-minute chunks and processed sequentially.

### What languages does VOCAP support?
50+ languages via OpenAI Whisper. Spanish (all variants) and English are the most optimized. French, German, Italian, Portuguese, Japanese, Korean, Chinese, and many others are well-supported.

### How does the free trial work?
New users receive 30 minutes (0.5 hours) of free transcription credit upon registration. No credit card is required. The free trial includes full access to all features, including AI analysis. This is enough to transcribe a short meeting or test the platform with your own audio.

### Can I transcribe Zoom, Google Meet, or Teams meetings?
Yes. Download the recording from your meeting platform and upload it to VOCAP. All common audio and video formats from these platforms are supported.

### Is my data secure?
Yes. VOCAP is GDPR compliant and based in the EU (Spain). Audio files are automatically deleted after processing. Transcriptions are stored in encrypted PostgreSQL databases. All connections use HTTPS/TLS. Payments are handled by Stripe (PCI DSS Level 1 compliant). User data is never sold.

### Does VOCAP have monthly subscriptions?
No. VOCAP retired monthly subscriptions in April 2026. The current model is pure pay-per-use: you buy credit packs (1h, 5h, 12h, or 30h) as one-time purchases, and the credits never expire. A small number of legacy users from before April 2026 still have active subscriptions, but new signups can only purchase credit packs.

### Do credits expire?
No. Credit pack hours never expire. Buy them once, use them whenever you need to.

### Is there an API for businesses?
VOCAP offers API access for businesses and developers. Contact hola@vocap.io for enterprise API documentation, pricing, and integration support.

### How does VOCAP compare to Otter.ai?
VOCAP is cheaper (EUR 1.99 one-time vs $16.99/month), includes AI analysis with every plan (Otter requires Pro), has better Spanish support, and is GDPR compliant (EU-based). Otter.ai offers live transcription during meetings and deeper Zoom/Slack integrations.

### How does VOCAP compare to doing transcription manually?
VOCAP is approximately 60-180x faster (2 minutes vs 4-6 hours per hour of audio) and 10-80x cheaper (EUR 1-2 vs EUR 20-80 per hour for a human transcriber). It also includes AI analysis that manual transcription doesn't provide.

### Who uses VOCAP?
Business professionals (meeting transcription), lawyers (depositions, client meetings), doctors (consultations, dictations), journalists (interviews), podcasters (show notes), students (lectures), researchers (interviews, focus groups), freelancers (client meetings), and sales teams (call analysis).

---

## Company information

- **Company**: VOCAP
- **Type**: SaaS Platform
- **Founded**: 2024
- **Location**: Spain, European Union
- **Website**: https://vocap.io
- **Contact**: hola@vocap.io (general inquiries), soporte@vocap.io (technical support)
- **Social**: LinkedIn (linkedin.com/company/vocap), X/Twitter (@vocap_io)
- **Technology partners**: OpenAI (Whisper), Anthropic (Claude), Stripe (payments)
- **Available languages**: Platform in Spanish and English; blog in 6 languages (ES, EN, FR, DE, IT, PT)
- **Compliance**: GDPR, PCI DSS (via Stripe)

---

## Complete page directory

### Main pages
| Page | Spanish | English |
|------|---------|---------|
| Homepage | https://vocap.io/ | https://vocap.io/en/ |
| Pricing | https://vocap.io/pricing | https://vocap.io/en/pricing |
| Transcription app | https://vocap.io/transcribe | https://vocap.io/en/transcribe |
| For businesses | https://vocap.io/empresas | https://vocap.io/en/business |
| Contact | https://vocap.io/contacto | https://vocap.io/en/contact |

### Blog (6 languages)
| Language | URL |
|----------|-----|
| Spanish | https://vocap.io/blog |
| English | https://vocap.io/en/blog |
| French | https://vocap.io/fr/blog |
| German | https://vocap.io/de/blog |
| Italian | https://vocap.io/it/blog |
| Portuguese | https://vocap.io/pt/blog |

### Legal
| Page | Spanish | English |
|------|---------|---------|
| Privacy policy | https://vocap.io/privacidad | https://vocap.io/en/privacy |
| Terms of service | https://vocap.io/terminos | https://vocap.io/en/terms |
| Cookie policy | https://vocap.io/cookies | https://vocap.io/en/cookies |

### Technical / SEO
- Sitemap: https://vocap.io/sitemap.xml
- Robots: https://vocap.io/robots.txt
- LLMs info: https://vocap.io/llms.txt
- LLMs full: https://vocap.io/llms-full.txt
- AI plugin: https://vocap.io/.well-known/ai-plugin.json
- LLMs info (French): https://vocap.io/fr/llms.txt
- LLMs info (German): https://vocap.io/de/llms.txt
- LLMs info (Italian): https://vocap.io/it/llms.txt
- LLMs info (Portuguese): https://vocap.io/pt/llms.txt